Posted 10 days ago
Senior Document Controller
@ Affinity
Calgary, Alberta
SIGNALS
Overview
Affinity is hiring a Senior Document Controller on contract for its public sector client to run document control across Midstream operations and capital projects. The role administers the full document lifecycle, from creation and approval through distribution, retention and disposition, and serves as the subject matter expert.
Responsibilities:
- Execute and oversee document control across the full document lifecycle
- Maintain compliance with document management standards and regulatory requirements
- Manage document review workflows and distribution matrices
- Mentor controllers, contractors and stakeholders on best practices
- Build metrics, dashboards and reporting on document performance
Requirements summary:
- 5-8 years of document control or records management experience
- Hands-on experience with EDMS such as SharePoint, OpenText or Aconex
- High school diploma with five years of oil and gas experience, or a technical diploma
- Advanced Microsoft Excel proficiency
- Knowledge of federal, provincial and territorial information laws
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-04
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Administrative |
| Experience | 5+ years |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | High school (required), Trade certificate (required) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Affinity
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
The private capital CRM.
Full company description
Affinity is the AI-first private capital CRM that turns relationship intelligence into action across the investment lifecycle. Built on a decade of proprietary relationship and deal data, Affinity automatically captures interactions, maps your firm's network, and surfaces the connections that move deals forward. Ascend, Affinity’s agent platform, handles the procedural work at every deal stage so teams can focus on the judgment-intensive work that drives returns. Trusted by more than 3,300 private capital firms, Affinity transforms relationship capital into a measurable competitive advantage. Powered by 31B+ interactions and 130B+ relationships, Affinity helps firms uncover opportunities sooner, move with greater conviction, and build an intelligence layer that compounds over time.
- LinkedIn followers
- 24,830
- People associated on LinkedIn
- 326
- Reported office locations
- 182 Howard St, PMB # 3, San Francisco, California 94105, US
- Business categories
- CRM
- Information Technology
- Service Industry
- Business Development
- Artificial Intelligence
- Contact Management
- Information Services
- Enterprise Software
- Business Intelligence
- Lead Generation
- Financial Services
- Analytics
- Artificial Intelligence (AI)
- Other recorded names
- Affinity
- Affinity.co
- Affinity (CRM)
- Specialties
- CRM
- Relationship Intelligence
- Pipeline Management
- Contact Management
- Lead Generation
- Business Development
- and Deal Management
- Profile identifies a recruitment agency
- No
- Reported total investment
- 120,000,000
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Affinity is the AI-first private capital CRM that turns relationship intelligence into action across the investment lifecycle. Built on a decade of proprietary relationship and deal data, Affinity automatically captures interactions, maps your firm's network, and surfaces the connections that move deals forward. Ascend, Affinity’s agent platform, handles the procedural work at every deal stage so teams can focus on…
| Field | Value |
|---|---|
| Industry | Software Development |
| Company size | 201-500 employees |
| Headquarters | San Francisco, California |
| Organization type | Privately Held |
| Specialties | CRMRelationship IntelligencePipeline ManagementContact ManagementLead GenerationBusiness Developmentand Deal Management |
| Open jobs on Jobsy | 46 |
| View page |
Job description
Job Description
On behalf of our public sector client, Affinity is seeking a Senior Document Controller who will act as a subject matter expert for document control processes and systems supporting Midstream operations and capital projects. The role is accountable for the effective administration of document control activities throughout the document lifecycle, including creation, review, approval, distribution, retention, archival, and disposition of records.
Responsibilities
Know someone who’s great for this, or any of our open roles? Earn up to $4,000/year for each successful referral through Affinity Earn. You can also earn up to $50,000 for helping us find new clients. Learn about our referral program at https://affinity-group.ca/earn/ or browse our jobs & follow us at https://www.linkedin.com/company/affinity-staffing/jobs/
About Affinity
Affinity Group is a technology and business consulting and services company. We believe in creating long term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit and business need.
For more information on Affinity, please visit www.affinity-group.ca
Job Number: 14045
On behalf of our public sector client, Affinity is seeking a Senior Document Controller who will act as a subject matter expert for document control processes and systems supporting Midstream operations and capital projects. The role is accountable for the effective administration of document control activities throughout the document lifecycle, including creation, review, approval, distribution, retention, archival, and disposition of records.
Responsibilities
- Execute and oversee document control processes throughout the document lifecycle, including creation, review, approval, issuance, retention, archival, and disposition of documentation.
- Ensure compliance with corporate document management standards, procedures, regulatory requirements, and project-specific requirements.
- Maintain the integrity, quality, traceability, and accessibility of engineering, operational, and project documentation.
- Support audits and assessments to demonstrate compliance with document control and information governance requirements.
- Monitor adherence to document control procedures and identify areas requiring corrective action or process improvement.
- Serve as a subject matter expert for document control systems, numbering conventions, metadata standards, document lifecycle management, and controlled records processes.
- Provide guidance and mentorship to Document Controllers, project teams, contractors, and business stakeholders on document management best practices.
- Support project teams during project initiation, execution, commissioning, and closeout activities.
- Participate in Engineering and Contractor Kick-Off Meetings to establish document control requirements and expectations.
- Collaborate with stakeholders to resolve document management issues and improve the effectiveness of document-related processes.
- Identify and drive continuous improvement initiatives to enhance document quality, efficiency, compliance, and stakeholder experience.
- Support the development, maintenance, and enhancement of document control procedures, work instructions, standards, and governance documentation.
- Analyze document management metrics and trends to identify improvement opportunities and support operational decision-making.
- Support implementation and optimization of Electronic Document Management Systems (EDMS) and associated technologies.
- Participate in digital transformation and information management initiatives impacting document control processes and systems.
- Control the creation and modification of controlled records utilizing approved systems and repositories.
- Manage the issuance and distribution of controlled records in accordance with approved distribution matrices.
- Maintain the integrity of distribution matrices through regular reviews and audits.
- Organize, file, and maintain electronic and physical records to support information accessibility and retention requirements.
- Support records retention, archival, and disposition activities in accordance with corporate policies and regulatory requirements.
- Coordinate document submissions, review cycles, transmittals, as-built packages, turnover documentation, QA/QC records, and project closeout deliverables.
- Manage document review workflows, including squad checks and interdisciplinary review cycles utilizing collaboration tools such as Bluebeam.
- Develop and maintain effective working relationships with vendors, contractors, engineering service providers, and internal stakeholders.
- Monitor contractor compliance with document submission requirements and provide support to facilitate successful project delivery.
- Develop and maintain documentation metrics, dashboards, and reporting to support operational and project performance.
- Monitor and trend key document management performance indicators.
- Provide reporting and recommendations to support process optimization and stakeholder decision-making.
- Strong understanding of document control, records management, information governance, and document lifecycle management principles.
- Demonstrated experience working with Electronic Document Management Systems (EDMS), including SharePoint, OpenText, Aconex, Bluebeam, or equivalent platforms.
- Strong analytical and problem-solving skills with the ability to identify process gaps and recommend practical solutions.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with the ability to manage multiple priorities.
- Advanced proficiency in Microsoft Office applications, particularly Excel.
- Ability to build collaborative relationships across technical, operational, and project teams.
- Strong attention to detail and commitment to data integrity and quality.
- High School Diploma with a minimum of five years of Oil & Gas experience; or
- An applicable technical diploma or certificate from a recognized post-secondary institution.
- 5-8 years of progressive experience in Document Control, Records Management, or Information Management within engineering, construction, operational, or capital project environments.
- Demonstrated experience supporting document management governance, compliance, audits, and process improvement initiatives.
- Experience working directly with project teams, contractors, and external service providers.
- Experience supporting implementation or enhancement of document management systems and technologies is considered an asset.
- Exposure to information governance, metadata management, records management, and enterprise content management practices is preferred.
- Experience mentoring or providing technical guidance to peers and stakeholders is considered an asset.
- Licenses and certifications pertaining to software proficiencies, data analytics, and information management are considered an asset.
- Strong familiarity with information compliance standards, document lifecycle governance, and cross-departmental collaboration.
- Experience with Document Management Systems (DMS) such as Aconex, SharePoint, and OpenText Extended ECM.
- Strong interpersonal skills, with the ability to work collaboratively with a diverse team of project and operational professionals and stakeholders.
- Self-starter with excellent organizational skills, attention to detail, and the ability to lead process change within large organizations.
- Advanced knowledge of federal, state, and provincial laws concerning archives, copyright, access to information, and protection of personal information.
- Excellent writing skills and a proven ability to create complex, detailed documents.
- Strong planning and organizational skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Know someone who’s great for this, or any of our open roles? Earn up to $4,000/year for each successful referral through Affinity Earn. You can also earn up to $50,000 for helping us find new clients. Learn about our referral program at https://affinity-group.ca/earn/ or browse our jobs & follow us at https://www.linkedin.com/company/affinity-staffing/jobs/
About Affinity
Affinity Group is a technology and business consulting and services company. We believe in creating long term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit and business need.
For more information on Affinity, please visit www.affinity-group.ca
Job Number: 14045
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