Administrative Assistant

The Opportunity:

The Ministry of Community Safety is seeking a skilled, ethical, and confident individual to provide comprehensive switchboard support at Pine Grove Correctional Centre. We are looking for a candidate who demonstrates honesty and integrity, treats everyone with dignity and respect, is committed to the pursuit of excellence, exhibits professionalism, embraces diversity and equality, and is responsible and accountable in all aspects of their work.

As an administrative support professional, your primary responsibilities will include providing reception services, maintaining spreadsheets, and creating documents as required.

The successful candidate will possess excellent communication and interpersonal skills, along with a keen attention to detail. You will be a flexible and positive individual who thrives in a fast-paced and challenging environment with diverse responsibilities. You will have knowledge of applicable computer hardware, software applications, and related terminology, as well as demonstrated experience inputting, updating, retrieving, maintaining, formatting, and transmitting information accurately and efficiently using computer software.

Your ability to accurately type and edit correspondence and other documents, combined with your ability to use tact, discretion, and diplomacy when interacting with clients and colleagues, will contribute to your success in this challenging position.

The knowledge required for this position is typically obtained through the completion of an office education or business administration program, combined with experience providing administrative support services. The successful candidate will typically have previous experience providing administrative support in a professional office environment.

• Respond to telephone inquiries from the public and redirect calls.
• Provide support to the team, including assisting with equipment and software issues.
• Compose, record, proofread, and edit a variety of correspondence.
• Coordinate and schedule travel, event logistics, meetings, equipment, as required.
• Compile, sort, and distribute incoming and outgoing parcels.

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Proficiency in Microsoft Office and Computer Applications. Ability to use Share Point, Microsoft Word, Excel, Outlook, and other office software to create documents, maintain spreadsheets, manage email communications, and accurately enter and retrieve information.

Office Equipment and Switchboard Operations. Knowledge of multi-line telephone/switchboard systems, as well as office equipment such as printers, scanners, photocopiers, and fax machines, with the ability to troubleshoot minor issues and ensure efficient operation.

Job Skills:

• Communication (Level B)
• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.