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Posted 17 days ago

Administrative Coordinator- Bilingual

@ Hays

View all jobs Website

Mississauga, Ontario

$65k–$75k/yrFull-time3+ years experience
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SIGNALS

Overview

Hays is hiring a bilingual Administrative Coordinator for its client, a full-time role supporting management, committees and a busy team. The work centres on the Friendly Phone Call program, meeting support and preparing presentations, with five days a week onsite. Salary is $65,000 to $75,000.

Pay:

$65,000–$75,000 a year

Responsibilities:

  • Provide day-to-day administrative support to management and committees
  • Serve as point of contact for the Friendly Phone Call program
  • Prepare PowerPoint presentations and communications
  • Support meetings, including logistics and travel arrangements
  • Coordinate translation of documents and presentations

Requirements summary:

  • Fluency in both English and French
  • 3 to 5 years of administrative experience
  • Strong Microsoft 365 skills, especially PowerPoint, Word and Excel
  • Experience preparing presentations for senior management or boards
  • Excellent verbal and written communication skills

Tools & skills

Microsoft PowerPointMicrosoft WordMicrosoft ExcelMicrosoft 365
Source and dates

Employer career site / ATS feed · careerpage

Employer posting date
2026-10-20
First seen by our source
2026-10-22
Source record updated
2026-10-22

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityMid level
DepartmentAdministrative
Experience3+ years
Hours per week40 (estimated)
Travelair: none · ground: none
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish, French

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Job description

We are supporting our client in the search for an experienced Bilingual Administrative Coordinator to join their team in a highly visible and people-focused role.

This is a great opportunity for someone who is outgoing, polished, approachable and an excellent communicator, with the maturity and professionalism to interact confidently with a variety of internal and external stakeholders.


What you’ll be doing:


  • Providing day-to-day administrative support to management, committees and other stakeholders
  • Serving as a key point of contact for the organization’s Friendly Phone Call program, including answering and logging calls, directing inquiries and preparing weekly reports
  • Answering incoming calls and ensuring enquiries are directed to the appropriate team member
  • Preparing PowerPoint presentations, communications and other materials
  • Supporting meetings, including scheduling, presentations, printing/material preparation, hotel and food arrangements, and onsite logistics
  • Assisting with internal changeovers and people transitions through checklist and administrative coordination
  • Supporting programs through tracking, FAQs, content management and general administration
  • Coordinating translation of documents and presentations
  • Assisting the management team with additional projects and administrative needs as required

What we’re looking for:


  • Fluency in both English and French
  • 3–5 years of administrative experience
  • Strong Microsoft 365 skills, particularly PowerPoint, Word and Excel
  • Experience preparing professional presentations for senior management, committees or boards
  • Excellent verbal and written communication skills
  • A professional, diplomatic and confident approach
  • Strong organisation, planning and problem-solving abilities
  • Someone personable and comfortable handling a high level of telephone interaction
  • Ability to manage confidential information with discretion

Work arrangement: 5 days onsite
Salary: $65,000–$75,000


If you are a bilingual administrative professional who enjoys being the go-to person, interacting with people, keeping things organized and supporting a busy team, we would love to hear from you.


This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.


#LI-DNI
#1127285 - Raiza Pinheiro

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