Bookkeeper

MAKE YOUR IMPACT
Impact Kitchen is on a mission to empower our community to eat healthy, nutritionally-dense foods with a focus on quality and sustainability. We know that what you eat matters, and we seek to make an impact by choosing local, ethically-sourced ingredients that will nourish you and help you thrive everyday. Founded in 2015, Impact Kitchen is the brainchild of former personal trainer and nutrition expert, Josh Broun, and Frank Toskan (co-founder of M·A·C Cosmetics).

In addition to our 7 restaurants located within Toronto’s core, Impact Kitchen fuels many of the city's major sports teams and top athletes through our catering and culinary programs and partnerships.
Impact Kitchen is always looking for enthusiastic, passionate, service oriented team members to join our diverse team. If health and wellness is your passion, if providing wholesome food and empowering others to make healthy choices drives you, and if you are looking for opportunities to grow alongside a dynamic team, then working with Impact might be a great fit for you!

Overview:
The Bookkeeper is responsible for managing financial transactions and record-keeping for Impact Kitchen. The Bookkeeper will play a crucial role in maintaining accurate financial records, managing invoices and ensuring compliance with accounting standards and regulations. This successful individual champions Impact Kitchen's food philosophy, hospitality standards, and commitment to health and wellness.
Team and Department:
The Bookkeeper will report to the Financial Manager, Operations while working alongside the broader Finance team.
Compensation:
The Bookkeeper is entitled to a salary of $55,000 per year aligned with experience, 2 weeks of vacation, benefits and a meal allowance to keep you fueled up while you work.

Responsibilities:

• Daily Financial Transactions
  • Maintain accurate, timely NetSuite records across Canadian and U.S. restaurants, commissaries, Head Office and other business units.
  • Complete daily bank entries, cash clearing and open food reconciliations; investigate discrepancies and escalate outstanding items.
  • Investigate and track chargebacks, retain documentation and follow through to resolution.
  • Post weekly customer refund journal entries in NetSuite and reconcile supporting records.
• Invoices and Payments
  • Review weekly invoice packages across all business units for completeness, accuracy, coding and documentation; work with restaurant managers to resolve discrepancies and meet deadlines.
  • Export weekly COGS-Well transfers, reconcile commissary sales to restaurant purchases at period-end and prepare intercompany reclassifications.
  • Process vendor invoices, reconcile statements, track credits and resolve outstanding balances and payment discrepancies.
  • Review, reconcile and post Float transactions for vendor purchases and restaurant and commissary management expenses across both regions; follow up on receipts and coding.
  • Prepare weekly vendor payments through online portals and print cheques, ensuring supporting documentation and approvals.
  • Respond promptly and professionally to vendor invoice and payment inquiries, maintaining critical business relationships.
  • Review, allocate and post monthly Canadian and U.S. employee benefit statements.
• Period-End Financial Reporting
  • Support period-end, quarter-end, and year-end close with reconciliations, accruals, and reclassifications for catering service charges and vendor expenses.
  • Complete Float period-end close, ensuring accurate transaction posting and resolution of outstanding items.
  • Post Impact Everyday revenue and expenses and royalty invoices.
  • Prepare and roll forward company P&L templates before each close.
  • Compile accurate P&Ls and period-over-period comparisons for restaurant and Operations management, supporting key business decisions.
• Other Ad Hoc
  • Support finance automation and process improvements to strengthen accuracy, efficiency and reporting timeliness.
  • Maintain organized records, safeguard confidential information and assist with audits and applicable tax reporting.
  • Support Finance Managers and the Director of Finance with ad hoc analysis, reconciliations, reporting and departmental priorities.

• Proven experience as a Bookkeeper or in a similar role, preferably in the restaurant industry.
• Proficiency in accounting software such as NetSuite or similar platforms.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Solid understanding of accounting principles and practices.
• Understanding of inventory management principles and procedures.
• Ability to work independently, prioritize tasks and meet deadlines.
• Effective communication skills and ability to collaborate with cross-functional teams.
• Bachelor’s degree in Accounting, Finance or related field preferred.
• Relevant certification is a plus.

INCLUSIVITY AT IMPACT
Impact Kitchen feeds a diverse community and is made stronger by our diverse team. We welcome and encourage applications from everyone regardless of which groups you may or may not identify with – together we can make an incredible impact together