Posted 4 days ago
Executive Assistant, Engineering & Transportation
@ District of West Vancouver
West Vancouver, British Columbia
Overview
The District of West Vancouver is hiring a temporary, full-time Executive Assistant for about 6 months in its Engineering & Transportation Division. The role supports the Director of Engineering Services with confidential projects, correspondence, reports, Freedom of Information requests and meeting coordination. The posting states a $78,300 to $88,200 yearly rate plus 14% in lieu of benefits, 35 hours per week with flexible hours, and an optional compressed workweek.
Responsibilities:
- Soutien administratif de direction au directeur des services d'ingénierie
- Correspondance, rapports, présentations et procès-verbaux
- Coordination des demandes d'accès à l'information et des médias
- Organisation du bureau, des horaires et des dossiers
- Coordination des activités de réunions, forums et groupes de discussion
Requirements summary:
- Diplôme de 12e année et cours en soutien administratif
- Au moins trois ans d'expérience administrative ou de direction
- Maîtrise de Word, Excel, PowerPoint et Outlook
- Communication efficace, orale et écrite
- Connaissance du gouvernement local, un atout
Tools & skills
Source and dates
Source type not verified · tbe
- Employer posting date
- 2026-11-02
- First seen by our source
- 2026-11-02
- Source record updated
- 2026-11-02
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 35 |
| Schedule | day, evening |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Background checks | criminal record |
| Education | High school (required) |
| Fields of study | administration support |
| Perks mentioned | Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
District of West Vancouver
| Field | Value |
|---|---|
| Open jobs on Jobsy | 18 |
Executive Assistant, Engineering & Transportation
(Temporary, Full-Time – Approximately 6 Months)
Located on the traditional, ancestral and unceded lands of the Musqueam, Squamish, and Tsleil-Waututh Nations, West Vancouver is a vibrant community on the North Shore and home to parks, beaches, and to sports, recreation and arts amenities. Our dedicated staff deliver services, operate facilities and run the programs that enhance the well-being of our community. We are seeking employees with a passion for public service who share our commitment to creating a complete, inclusive and livable community.
The West Vancouver Engineering & Transportation Division has an opening for a temporary, full-time Executive Assistant for a period of 6 months with: the ability to maintain confidentiality in all aspects of the work; knowledge of local government and its relationships with residents, other levels of government, and the private sector; and the ability to take the initiative and work independently to support the management team and the division as a whole. The successful candidate will be responsible for:
· Providing executive administrative support to the Director of Engineering Services, including assistance with highly sensitive, confidential projects and communications requiring tact and diplomacy;
· Providing general administrative support including the preparation of large volumes of correspondence, agendas, reports, presentations, statistics, major publications, and meeting minutes;
· Coordinating the division’s response to Freedom of Information requests and media inquiries;
· Organizing office functions including mail distribution, scheduling, ordering office supplies, filing and maintaining records;
· Leading or co-leading corporate initiatives related to the District’s Community Strategic Plan and the Department’s strategic work plan;
· Coordinating a variety of activities in preparation for staff and consultant meetings, community forums, and focus groups;
· Ability to adopt to a changing environment and handle multiple priorities;
· Providing a variety of information to internal and external contacts including explaining and interpreting rules and regulations which govern department operations; and
· Participating in other duties and special projects as assigned.
The successful candidate will have completed Grade 12 plus courses in administration support and at least three years’ experience as an administrative or executive assistant or combination of education and comprehensive related experience in public or private sector administration or business; high degree of proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; and the ability to communicate effectively both verbally and in writing and work effectively and tactfully with a diverse range of people and groups. Experience and/or familiarity with functions and services provided for by the Engineering Division considered an asset.
The District offers an optional compressed workweek and access to on-site fitness centres.
The successful candidate will be required to supply a police information check and a copy of their credentials.
Position Status: | Exempt – Temporary, Full-Time |
Hours of Work: | 35 hours per week (hours and days of work may vary - flexible hours, with the ability to attend events/meetings outside of working hours is required) |
Rate of Pay: | $78,300.00 - $88,200.00 per year plus 14% in lieu of benefits |
Closing Date: | 11:59 p.m. on Monday, November 16, 2026 |
To Apply: | Please visit the District of West Vancouver’s Career Portal at www.westvancouver.ca/careers to apply for this position. Please note that all candidates must apply through the Career Portal. |
We want to thank all applicants, however only those chosen for an interview will be contacted.
0810-26-EXEMPT-03
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