First seen by our source: 5 hours ago
INTERMEDIATE SECRETARY (BAND LEVEL 4)
@ Memorial University, Newfoundland and Labrador
St. John's, Newfoundland and Labrador
SIGNALS
Overview
Memorial University of Newfoundland is hiring an Intermediate Secretary (Band Level 4) for its Department of English and Communication and Media Studies, a two-year contractual full-time role. The work covers advanced secretarial support for the Head and department, including correspondence, scheduling, records, travel, and event organization. The posting states a salary of $50,294 to $58,998 per annum and a closing date of November 9, 2026.
Responsibilities:
- Provide advanced secretarial support to the Head and department
- Compose correspondence, reports, and exams
- Manage filing systems including confidential files
- Schedule meetings, appointments, and travel
- Coordinate student-related activities and Registrar's Office correspondence
Requirements summary:
- 3-5 years of progressively responsible secretarial experience
- Two-year office or business administration program or approved equivalent
- Strong organizational, written, and oral communication skills
- Proficiency in Microsoft Word and WordPerfect
- Experience with Banner Student, Banner Finance, and FLAC is an asset
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | Indigenous peoples, Racialized people, People with disabilities, Women |
| Education | College diploma (required) |
| Fields of study | Office administration, Business administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Memorial University, Newfoundland and Labrador
| Field | Value |
|---|---|
| Open jobs on Jobsy | 11 |
Job description
October 26, 2026
INTERMEDIATE SECRETARY (BAND LEVEL 4)
Department of English and Communication and Media Studies
Faculty of Humanities and Social Sciences
(2-Year Contractual Position)
The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval
DUTIES
The Intermediate Secretary will perform advanced secretarial duties requiring initiative, judgement and confidentiality in support of the Head and the Department. Duties include providing proactive secretarial support to the Head and Department; composing correspondence; preparing letters, reports, exams and other correspondence; responding to inquiries; maintaining departmental filing systems, including confidential files; scheduling meetings and appointments and making travel arrangements for the Head and departmental visitors; scheduling meetings for various committees and providing necessary support, including support for Promotion and Tenure and Search committees; taking minutes; managing the department webpage; organizing SPARKS Literary Festival (travel, accommodations, honorariums, and hosting); entering grades and accessing information using Student Banner; coordinating and completing a variety of student related activities; corresponding with the Registrar’s Office; assisting faculty, undergraduate and graduate students; coordinating the setup of per-course instructors; providing support to the Administrative Staff Specialist; assisting with the preparation of miscellaneous time reports and processing purchase orders; ensuring that all communications, information and documents are handled in compliance with privacy policies and regulations; ordering office supplies; arranging social functions; and performing other related duties as required.
Qualifications
Considerable experience (3-5 years) in progressively responsible secretarial work and multitasking; completion of a two-year office administration or business administration program is required; however, an approved equivalent combination of experience and training may be considered. Strong organizational, written and oral communication skills are essential for this role. The ideal candidate will be proficient in Microsoft Word and WordPerfect. Experience working in an academic environment, using Banner Student, Banner Finance and FLAC; as well as knowledge of the University Policies and Procedures will be considered assets.
SALARY $50,294 - $58,998 per annum (Non Bargaining)
CLOSING DATE November 9, 2026 by 5:00 p.m. NST
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.
If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
INTERMEDIATE SECRETARY (BAND LEVEL 4)
Department of English and Communication and Media Studies
Faculty of Humanities and Social Sciences
(2-Year Contractual Position)
The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval
DUTIES
The Intermediate Secretary will perform advanced secretarial duties requiring initiative, judgement and confidentiality in support of the Head and the Department. Duties include providing proactive secretarial support to the Head and Department; composing correspondence; preparing letters, reports, exams and other correspondence; responding to inquiries; maintaining departmental filing systems, including confidential files; scheduling meetings and appointments and making travel arrangements for the Head and departmental visitors; scheduling meetings for various committees and providing necessary support, including support for Promotion and Tenure and Search committees; taking minutes; managing the department webpage; organizing SPARKS Literary Festival (travel, accommodations, honorariums, and hosting); entering grades and accessing information using Student Banner; coordinating and completing a variety of student related activities; corresponding with the Registrar’s Office; assisting faculty, undergraduate and graduate students; coordinating the setup of per-course instructors; providing support to the Administrative Staff Specialist; assisting with the preparation of miscellaneous time reports and processing purchase orders; ensuring that all communications, information and documents are handled in compliance with privacy policies and regulations; ordering office supplies; arranging social functions; and performing other related duties as required.
Qualifications
Considerable experience (3-5 years) in progressively responsible secretarial work and multitasking; completion of a two-year office administration or business administration program is required; however, an approved equivalent combination of experience and training may be considered. Strong organizational, written and oral communication skills are essential for this role. The ideal candidate will be proficient in Microsoft Word and WordPerfect. Experience working in an academic environment, using Banner Student, Banner Finance and FLAC; as well as knowledge of the University Policies and Procedures will be considered assets.
SALARY $50,294 - $58,998 per annum (Non Bargaining)
CLOSING DATE November 9, 2026 by 5:00 p.m. NST
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.
If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
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