Office manager

Office Manager Job Description.

Position Summary
The Office Manager is responsible for creating and maintaining a highly organized, professional, and world-class office environment that supports employees, customers, and business operations. This role oversees office administration, workspace planning, facility standards, employee onboarding logistics, communications, and workplace services to ensure a safe, efficient, and welcoming manufacturing office environment.

The Office Manager serves as the primary coordinator for office operations, ensuring facilities remain pristine, regulatory requirements are maintained, and employees have the resources needed to perform at their best. This role supports multiple facilities across Edmonton, Sherwood Park, and Nisku, ensuring consistent office administration, workplace standards, and employee support services across all locations.

Roles and Responsibilities:

Workplace & Facility Management

• Maintain office spaces, conference rooms, common areas, kitchens, restrooms, and reception areas to world-class standards.
• Conduct regular workplace inspections and coordinate corrective actions.
• Coordinate janitorial, maintenance, and external service providers.
• Drive continuous improvement initiatives focused on workplace appearance and employee experience.

• Coordinate with vendors and service providers to support facility maintenance, repairs, and workplace improvement initiatives.
• Manage employee and visitor parking assignments and records.
• Ensures Regulatory Compliance, making sure restrooms and common areas meet health, safety, accessibility, and regulatory requirements

• Manage visitor experience, ensuring facilities project a professional image for customers, suppliers, and visitors.

Space Planning & Office Coordination

• Manage employee seating assignments and workspace allocation.
• Coordinate office moves, departmental relocations, and workspace reconfigurations.
• Plan and execute workspace setup requirements for new hires, transfers, and organizational changes.

Office Supplies & Inventory

• Manage stationery, office supplies, and workplace consumables.

• Monitor inventory levels and coordinate with vendors to ensure timely replenishment and uninterrupted operations.

New Hire & Employee Support

• Coordinate workstation setup, office access, furniture, supplies, and onboarding requirements.
• Partner with HR and IT to ensure workplace readiness.

Office and Email Communications

• May help in developing and distributing office-wide announcements and communications.

• Monitor and manage the company's general email inbox, responding to inquiries as appropriate and directing correspondence to the relevant staff members in a timely manner.

Special Events Coordination

• Coordinate catering, lunch arrangements, and food services for company meetings, events, and special functions, ensuring all logistical requirements are met

Qualifications:

• 3+ years of experience in office administration, facilities coordination, workplace services, or office management. Manufacturing experience preferred.
• Ability and willingness to travel between Edmonton, Sherwood Park, and Nisku facilities on an as-needed basis to support business operations, facility requirements, employee onboarding, events, and workplace initiatives. (Mileage reimbursement provided in accordance with company policy)
• Ability to work independently and manage multiple priorities across different locations.
• Highly organized and detail-oriented with exceptional planning and coordination skills.
• Proactive self-starter who takes initiative and drives work to completion.
• Strong interpersonal, communication, and relationship-building skills.
• Previous people leadership or management experience is considered an asset but is not required.

Success Measures:

• Workplace appearance and facility condition
• Employee satisfaction with office services
• On-time completion of moves, seating assignments, and onboarding setups
• Compliance with workplace and restroom standards

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