Posted 2 days ago
Receptionist / HSE Administrator
@ Western Energy - Drilling Services
Leduc, Alberta
Overview
Western Energy - Drilling Services is hiring a Receptionist / HSE Administrator in Leduc, AB, reporting to the Operations Manager. The role combines front-desk and clerical support for Drilling Operations with HSE document, meeting and records administration. Two to five years of related experience is preferred; no schedule, pay or arrangement details are stated.
Responsibilities:
- Answer calls, screen messages and handle emails and mail
- Manage agendas, appointments and meeting coordination
- Draft, proofread and format reports, memos and presentations
- Maintain HSE documents, the THA library and safety meetings
- Track modified-duty worker schedules and manage the ITRAK inbox
Requirements summary:
- 2-5 years experience in a related field preferred
- Strong Microsoft Office skills
- Excellent written and verbal communication
- Highly organized with strong attention to detail
- Ability to meet deadlines and follow instructions
Tools & skills
Source and dates
Employer career site / ATS feed · dayforce-feed
- Employer posting date
- 2026-11-05
- First seen by our source
- 2026-11-06
- Source record updated
- 2026-11-06
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Western Energy - Drilling Services
| Field | Value |
|---|---|
| Open jobs on Jobsy | 7 |
Western operates contract drilling services across Canada and maintains a United States presence through Stoneham Drilling. Within Canada, Western also provides well servicing and high-quality rental services to support a broad range of customer needs. Across all operations, the company remains committed to safe, efficient, and reliable energy service solutions.
Western Energy is hiring a Receptionist / HSE Administrator to join our team in our Leduc location!
Location
Leduc, AB
Reports To
Operations Manager
Position Summary
The Receptionist / HSE Administrator will support the administrative activities of the Drilling Operations department and support a wide variety of administrative and clerical functions related to the HSE.
The Receptionist / HSE Administrator is professional, with excellent interpersonal skills. The person in this role must be highly organized with excellent time management skills and attention to detail.
Essential Duties and Responsibilities
Receptionist Duties
- Answer phone calls, screen messages, and handle incoming/outgoing emails, mail, and correspondence.
- Manage daily or weekly agendas, book appointments, coordinate meetings, and prevent scheduling conflicts.
- Draft, proofread, and format letters, reports, memos, and presentations.
- Take, transcribe, and distribute meeting minutes and agendas.
- Maintain both digital and physical filing systems to ensure records are secure and easy to retrieve.
- Perform other administrative duties as required.
HSE Administrator Duties
- Format, proofread, and maintain HSE documents (SOPs, THAs, and Safety Bulletins) so they stay consistent with corporate branding and document standards.
- Keep the THA library and indexes up to date with version control and revision tracking.
- Schedule and coordinate monthly safety meetings for shop employees, including preparing agendas, booking rooms, and recording attendance and minutes.
- Track modified-duty workers’ schedules, assigned tasks, and attendance, and keep accurate records for HSE and HR.
- Manage the shared ITRAK Help inbox, sorting incoming requests and making sure each one gets a timely response or goes to the right person.
- Perform other duties as required.
Specific Knowledge, Skills and Abilities
- 2-5 years experience in a related field is preferred.
- Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
- Ability to use common computer software and online applications.
- Ability to work independently and collaboratively with a team in a fast-paced environment.
- Ability to meet deadlines while ensuring a high standard of accuracy.
- Ability to follow instruction and guidance.
- Willingness to assist in other roles.
- Excellent written and verbal communication skills.
- Highly organized with strong attention to detail.
Special Conditions of Employment
N/A
We thank you for your interest, however only those candidates selected for interview will be contacted.
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