Recruitment Coordinator

Are you a highly organized, detail-oriented HR professional who thrives in a fast-paced recruitment environment?

We are seeking a dynamic Recruitment Coordinator to support our Recruitment Partners and hiring managers in delivering an efficient, compliant, and high-quality hiring experience.
This role is ideal for someone who enjoys high-level coordination, seamless stakeholder communication, and continuous process improvement.

This role is ideal for someone who enjoys coordination, stakeholder communication, and process improvement while contributing to a positive candidate journey.

Location: Dunsmuir (Hybrid - 2 days in the office)

Advantages
- Full time hours
- Salary: 27 $/h
- 6 month contract (possibility of extension based on volume and performance)
- Work Mode: Hybrid (2 days per week in-office)
- Working for Well known company

Responsibilities
• Maintain regular, clear and concise communications with Recruitment Partners (RP) and team to facilitate applicant screening, selection and hiring process.
• Execute legally compliant role postings to internet and print sites, performing refreshes or removing, as required and adjust maximize return on investment.
• Coordinate and schedule candidate interviews.
• Assist with initial applicant screening, using supporting scripts, and report back to Recruitment Partner.
• Coordinate non-posted recruitment, including hires.
• Confirm eligibility of Candidates to bid (Time in Role).
• Conduct and/or facilitate candidate testing assessments, as required.
• Coordinate candidate travel and processes required reimbursements.
• Communicate test and medical results and organize start dates with client and candidate.
• Manage the process to ensure timely and accurate completion of recruitment processes (e.g. background checks and reference checks), as required.
• Provide regular updates and feedback to managers to facilitate timely decision-making.
• Assist with sourcing and pipeline development for identified specialties.
• Assist in the development and maintenance of interview questions.
• Participate in and facilitate process improvement and standardization work.
• Serve as first responder for applicant inquiries. Participate in resolving candidate questions and research information to provide timely follow up.
• Serve as Recruitment contact for candidates and managers when Recruitment Partner is unavailable.
• Provide support to Recruitment Partner in responding to selection grievances.
• Perform other duties as required or assigned Education and Skills

Qualifications
- Education: Certificate in Human Resources or a related field.
- Experience: Minimum of 3 years of experience in HR coordination or HR administration, including high-volume interview coordination.

Must‑haves:
- Experience coordinating interviews and high-volume recruitment processes/workflows.
- Strong administrative, organizational, and prioritization skills with a high attention to detail.
- Experience with invoicing and maintaining accurate records.
- Experience managing background checks, compliance activities, or related administrative processes.
- Advanced proficiency with spreadsheets and the ability to work with high-volume data.
- Ability to manage multiple priorities, high-volume workloads, and engage effectively with multiple stakeholders.
- Strong communication and stakeholder management skills.
- Ability to work independently in a fast-paced environment.

- Professional Designation: CPHR designation is considered an asset.

Summary
If you are interested in this Recruitment Coordinator position, please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.