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Posted 12 days ago

Office Administrator - 12 Month Contract

@ JDI

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Saint John, New Brunswick

Full-time2+ years experience
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SIGNALS

Overview

J.D. Irving, Limited is hiring an Office Administrator on a 12-month contract to support the Corporate Human Resources department's day-to-day administration. The role covers office coordination, travel and expense processing, calendars, invoices, and new hire onboarding logistics, and asks for post-secondary education and 2+ years of corporate administrative experience.

Responsibilities:

  • Provide administrative support to department leaders and team members
  • Manage calendars, meetings, and travel arrangements
  • Process invoices, purchase requisitions, and expense reports
  • Support new hire onboarding logistics

Requirements summary:

  • Post-secondary education in Office or Business Administration
  • 2+ years of corporate administrative experience
  • Strong organizational skills and attention to detail
  • Proficiency with Microsoft Office Suite including Teams

Tools & skills

OutlookWordExcelPowerPointTeams
Source and dates

Employer career site / ATS feed · oraclecloud

Employer posting date
2026-10-26
First seen by our source
2026-10-26
Source record updated
2026-10-26

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityMid level
DepartmentAdministrative
Experience2+ years
Hours per week40 (estimated)
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish
EducationCollege diploma (required)
Fields of studyOffice Administration, Business Administration

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Job description

J.D. Irving, Limited is seeking a highly organized and detail-oriented Office Administrator to support the day-to-day administrative operations of the Corporate Human Resources department. This role is responsible for providing administrative and office coordination support to ensure the efficient functioning of the team.

The successful candidate will possess strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.

  • Provide administrative support to department leaders and team members.
  • Maintain office supplies and coordinate mail, courier, and document services.
  • Process invoices, purchase requisitions, and other administrative transactions.
  • Manage calendars and coordinate meeting logistics.
  • Coordinate travel arrangements and expense processing.
  • Prepare and distribute departmental communications and materials.
  • Assist with budget tracking and expense reporting.
  • Liaise with internal stakeholders to support administrative requests.
  • Provide administrative coordination for departmental projects and initiatives.
  • Support new hire onboarding logistics, including workspaces, equipment, and orientation scheduling.
  • Contribute to continuous improvement of administrative processes and efficiency.

  • Post-secondary education in Office Administration, Business Administration, or a related field.
  • 2+ years of administrative experience in a corporate environment.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Exceptional written and verbal communication skills.
  • Strong customer service and interpersonal skills.
  • Ability to handle confidential information with discretion.
  • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Irving Business Services is a vital support function within J.D. Irving, Limited, delivering expertise in essential areas such as Finance, Human Resources, Supply Chain, Health and Safety, Communications, and Legal.

By managing resources, delivering fast and flexible outcomes, and fostering innovation, Irving Business Services plays a critical role in driving operational success and supporting the company’s long-term strategic goals. With a focus on collaboration and continuous improvement, Irving Business Services offers exciting opportunities for growth and development within a leading organization.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

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