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Posted 8 days ago

Office Administrator

@ Thunder Bay Real Estate Board

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Thunder Bay, Ontario

$25/hrFull-time3+ years experience
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SIGNALS

Overview

The Thunder Bay Real Estate Board is hiring a full-time Office Administrator to support the Chief Executive Officer, assist daily operations, and cover staff absences. The work covers correspondence, meeting support, member records, MLS documentation, and backup bookkeeping in QuickBooks Online. The posting states 35 hours per week, Monday to Friday, 8:30 a.m. to 4:30 p.m., at $25 per hour depending on qualifications, with benefits available.

Pay:

$25 an hour

Responsibilities:

  • Préparer correspondance, rapports et horaires pour la CEO
  • Soutenir les réunions du conseil et des comités
  • Traiter les demandes des membres et les dossiers d'adhésion
  • Assurer la relève pour la facturation et la comptabilité courante

Requirements summary:

  • Forte capacité d'organisation et souci du détail
  • Excellentes communications écrites et orales
  • Maîtrise de Word, Excel et Outlook
  • Environ trois ans d'expérience en administration de bureau

Tools & skills

Microsoft WordMicrosoft ExcelMicrosoft OutlookQuickBooks OnlineMLS
Source and dates

Source type not verified · ontario-employment

Employer posting date
2026-11-03
First seen by our source
2026-11-11
Source record updated
2026-11-11

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Experience3+ years
Hours per week35
Scheduleday, evening
Travelair: none · ground: minimal
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Thunder Bay Real Estate Board

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Job description

The Thunder Bay Real Estate Board (TBREB) is seeking an organized, resourceful and service focused Office Administrator to join our team. Reporting to the Chief Executive Officer, this position provides administrative support to the Chief Executive Officer, assists the Office Assistant with daily operations and helps maintain continuity of service during staff vacations and absences.

The Company

The Thunder Bay Real Estate Board is a not for profit trade association comprised of approximately 260 real estate brokers, salesperson and other members. We are dedicated to the promotion and participation of MLS®, education, professional standards, communication, and political awareness.

What You Will Do

  • Prepare correspondence, reports, meeting materials and schedules for the Chief Executive Officer.
  • Support Board and committee meetings, member events and educational activities.
  • Help with member inquiries, membership records, office administration and MLS® documentation processes.
  • Provide backup support for invoicing and routine bookkeeping using QuickBooks Online during staff absences or when required.
  • Provide cross trained vacation and absence coverage for essential office functions.

What You Bring

  • Strong organizational skills, attention to detail, professionalism and sound judgment.
  • Excellent written and verbal communication and the ability to handle confidential information.
  • Proficiency in Microsoft Word, Excel and Outlook.
  • Relevant office administration experience; approximately three years preferred.
  • Familiarity with bookkeeping or QuickBooks Online is an asset. Training will be provided for backup responsibilities.
  • Knowledge of the real estate industry, MLS® or membership organizations is an asset.

Position Details

  • Regular full time, 35 hours per week, Monday to Friday, 8:30 a.m. to 4:30 p.m.
  • Compensation: $25 per hour, depending on qualifications and experience.
  • Benefits available.
  • Occasional evening commitments and travel may be required.

How to Apply

Please email your cover letter and resume to the Chief Executive Officer at [email protected] by Friday, November 20, 2026, at 4:30 p.m.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

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