Administrative Assistant

The Opportunity:

• Actively listen, accurately comprehend, and respond efficiently to inquiries from staff, ministries, and the public.
• Obtain, exchange, coordinate or confirm information in a concise and courteous manner while maintaining confidentiality and staying within policies and procedures.
• In a timely and accurate manner, compose, record, proofread and/or edit a variety of correspondence using correct grammar, spelling and punctuation.
• Independently assess and adjust your workload, taking into consideration changing priorities, tight-deadlines, multiple reporting relationships and interruptions.
• Work independently and participate as a team member to meet the needs of clients and co-workers and to build positive relationships.
• Review and process invoices through purchase card and GEM.

• Respond to telephone inquiries from the public and redirect calls.
• Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.
• Provide support to the team, including assisting with equipment and software issues.
• Compose, record, proofread, and edit a variety of correspondence.
• Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required.
• Compile, sort, and distribute incoming and outgoing mail.
• Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment.

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Office management practices and government protocols and procedures, including the Visual Identity Guidelines, filing systems and office equipment.
• Computer software packages such as Microsoft Word, Excel, and SharePoint in order to input, edit, merge, format and/or modify lengthy, complex documents accurately and quickly.
• Typically, knowledge required for this position would be obtained through an administrative assistant certificate/diploma.
  

Job Skills:

• Communication (Level B)
• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.

The Ministry of Health is dedicated to achieving a responsive, integrated and efficient health system that puts the patient first. The ministry partners with the Saskatchewan Health Authority and other health systems to build healthy people and healthy communities through: Better Health, health promotion and disease prevention; Better Care, improving the individual’s experience with the health care system; Better Value, strategically investing in our health care system; and Better Teams, building safe, quality workplaces to support patient-centred care. The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.